We respect your privacy and protecting your information is paramount to us. We want you to be informed and empowered with respect to your privacy when you apply for a position or work with us.
This People Privacy Notice sets out our views and practices regarding your personal data and how we collect, process and treat it. By making an application for a position or accepting an employment offer, you are accepting and consenting to the practices described in this notice.
Clear Score Technology Limited will be the data controller for the data that you provide us with. Our data controller registration number is ZA100119 and our address is 47 Durham Street, SE11 5JA London.
We may collect or process information about you when you apply for a position with us or if you work with us. This information may be provided by you, by our suppliers (such as employment agencies or external recruiters), by your previous employer(s) (in the case of references) and the Disclosure and Barring Services (in the case of criminal checks).
If you are an applicant. The information we collect may include:
If you work with us. In addition to the above, the information we collect may also include:
Other Special Categories of Data (optional):
We will use the information you provide us with and the information we receive from other sources to:
We will use the optional Special Categories of Data for the following purposes:
What we will never do. Rest assured, we will never sell your information to third parties.
We may need to disclose your data to third parties that we work with in order to process your application or manage our relationship with you as your employer.
These third parties act on our instructions and are processors of your information.
Subprocessors. We may share your information with the following subprocessors:
Astute Financial Management UK Limited
Employment benefits provider
Payroll and accountant service provider
Culture Amp Pty Limited
Employee engagement provider
Data storage provider
Facebook Ireland Ltd.
Social media tool
Health Assured Limited
Employment health benefits provider
OneTrust Technology Limited
Data protection compliance tool
Fraud prevention and DBS tool
Paltech Solutions Inc.
Performance monitoring tool
People Apps Limited
Employee management tool
Survey Monkey Inc
Online survey tool
Unicorn Trading Group Limited
Employee training tool
Workable Software Limited
Group company. We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries.
Fraud Prevention Agencies. We will share your personal information with fraud prevention agencies. If false or inaccurate information is provided and fraud is identified, details of this fraud will be passed to these agencies. Law enforcement agencies may access and use this information. We and other organisations may access and use from other countries the information recorded by fraud prevention agencies.
Our lawful basis may include consent (where you have given consent) or contract (where processing is necessary for the performance of a contract with you).
Consent. For the information that we process if you are an applicant (as outlined above), we will seek your consent to do so. You have the right to withdraw or decline your consent at any time.
Performance of a contract. We need you to give us the information you provide, and to collect information about you from third parties in order for us manage our employment relationship with you or to conduct work preparatory into entering into a contract with you
All information you provide to us is stored on our secure servers.
The optional Special Categories of Data will be subject to more stringent access controls and will only be shared with the staff required for the fulfilment of the purposes outlined above.
Where possible, we try to only process your information within the UK and European Economic Area (EEA). If we or our service providers transfer personal data outside of the UK or EEA, we always require that appropriate safeguards are in place to protect the information when it is processed.
If you are an applicant. We will keep your information for a period of two years, for the purposes of assessing if you are a viable candidate for a role we currently have available or that may be available in the future.
If you work with us. We will keep your information for the duration of any contractual arrangement between you and us (employment, consultancy or otherwise) and for a period of five years after the termination of that contractual arrangement. The optional Special Categories of Data will be deleted when they have fulfilled their purpose, or on termination of your employment with ClearScore.
Your information may be permanently deleted before the periods set out above in the event we determine it is no longer necessary for the purpose for which it was collected.
We will provide you with the necessary tools and contact details to be able to exercise your statutory rights regarding the information that we hold about you. You will be able to:
For the exercise of any of your rights, you can contact our Data Protection Officer at.
Any changes we may make to our People Privacy Notice in the future will be posted on this page and, where we decide it is appropriate, notified to you by email. Please check back frequently to see any updates or changes to this notice.
You can address any questions, comments, complaints or requests regarding this People Privacy Notice to the Data Protection Officer at.
If you are not satisfied with our response to any complaints you raise with us or you believe our processing of your information does not comply with the data protection law, we suggest you contact our Data Protection Officer. However, you can make a complaint to the Information Commissioner’s Office (ICO) at any time.
Please see the ICO website for further information –.